University Document Storage
We have clients of all sizes, from small- and medium-sized enterprises, right up to NHS trusts and financial services providers. However big or small, CAS University Document Storage works with its clients to find out exactly what they need. That’s why our university document storage service, together with our other facilities and document management services, are accredited to the highest standards.
A hassle-free off-site document storage service which frees up University office space
Many universities struggle to find storage space for all their documents. In London and surrounding areas, increasing commercial and office rents feed through directly to higher costs of keeping storage on-site. But in most organisational budgets, this element of cost is simply hidden within the overall rent bill. That’s why so many organisations have chosen CAS’s off-site University document storage service. For more than 20 years, CAS has worked with NHS Trusts, financial services providers, and corporate and private clients.
Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. By using CAS’s storage facilities, you can benefit from lower rent costs by being able to rationalise your office space. And we provide a digital document storage service too. With our CAS-Cloud Document management system, you can back up your paper documents with a fully searchable digital archive. Depending on the size of your archive, this can be made even more cost-effective with our scanning-on-demand service.
Your security is our priority
GPS-tracked vehicles to control all document transport to and from storage. Our storage facilities have gated perimeter fences, 24/7 security patrols and advanced CCTV. Security staff on the gate require anyone entering the facility to provide identification, and only authorised personnel are admitted. All CAS document-handling and security staff have been checked by the Disclosure and Barring Service (DBS, formerly the Criminal Records Bureau or CRB).
At CAS we continually strive for the highest levels of security in our University document storage service. We have a dedicated fleet of
Entry to the warehouses within these facilities is controlled with Suprema BioEntry W2 outdoor vandal-proof fingerprint IP access terminals. This provides the latest algorithm coupled with powerful quad-core CPU and LFD (live finger detection) technology, with a rugged IP67/IK08 housing. Environmental controls and advanced fireprotection systems are fitted throughout.
Document identification which is right up-to-date
If you sign up for our document storage service, you can choose Radio Frequency Identification (RFID) for your documents. RFID isone of the most advanced systems to track clients’ documents and provides new levels of accuracy and efficiency far beyond standard barcode management. RFID asset tracking means faster, more cost-effective report generation. It also enables comprehensive audits to be performed in close to real-time with 99.999% accuracy which is essential for effective records storage and compliance regulations (including the strict UK, US and EU financial–sector requirements).
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International accreditations
ISO 14001 Environmental Management
We have consistently met management processes that reduce our impact on the environment and contribute to sustainability on both a regional and national level.
ISO 15489 Records Management
Our ISO 15489 accreditation demonstrates that we have achieved all the requirements for the Records Management Industry. With our medical records scanning service, you can rest assured that appropriate attention and protection is given to the processing and management of your document and file storage.
ISO 9001 Quality Management
This best-recognised quality management standard demonstrates that our systems have achieved the highest levels of accuracy and efficiency.
ISO/IEC 27001 Information Technology, Security Techniques and Information Security Management
This ISO accreditation demonstrates our compliance with all international regulations relating to surveillance, security and staff confidentiality - crucial in preserving the security and integrity of private records.
Cyber Essentials Plus
We are compliant with the Cyber Essentials Plus enhanced security audit, an assessment that confirms our organisation meets a specific set of standards in relation to IT infrastructure.