Pinpoint Accuracy
Ensure your files are pinpointed instantly anywhere in our warehouse using our state-of-the-art RFID barcoding and tracking system for fast file scanning services.
Scan-On-Demand Document Scanning Services
Scan-on-demand combines physical archive storage with instant digital access. Instead of paying upfront for full bulk document scanning, our archive scanning services allow you to keep physical records safely off-site and retrieve high-resolution digital files via secure document scanning whenever you need them.
High-Security Archiving
Rest easy knowing all records are protected in high-security, fire-proofed facilities by an accredited document scanning company with industry-leading ISO certifications.
Fast Access
Gain rapid digital delivery with our express secure document scanning service, offering guaranteed fast turnaround times whenever you need to view a file urgently.
Cost Savings
Lower overall costs compared to on-site document storage by freeing up valuable office floor space while keeping simple, ongoing access to your digitised files.
How Our Scan-On-Demand Process Works
Most organisations must keep physical archives for regulatory compliance, even if files aren't viewed daily. Instead of paying upfront for full bulk document scanning, scan-on-demand allows you to digitise active files only when required, keeping hard copies securely stored off-site.
Store physical archives off-site for compliance while digitising active files only when required:
1. Request & Professional Preparation: When you request a file, our document management team retrieves it from storage, removing paper clips, staples, and fasteners while preserving attached notes and post-its.2. High-Speed Capture & Indexing: Each page is scanned individually using high-resolution equipment. Files are coded and indexed straight into your virtual record library.
3. Secure Global Access & Return: Access your requested file globally via secure CAS-Cloud or direct email. The original hard-copy records are immediately returned to their secure storage box.
Did you know? CAS offer a wide range of robust document storage boxes, Lloyd George medical records boxes and document storage bags.
Wherever you are in the world, your digitised records are available 24/7 via CAS-Cloud. For urgent requests, our express secure document scanning service guarantees a two-hour turnaround time to keep your operations moving without delay. Find out more about CAS-Cloud.
Get in touch
How scan-on-demand can help your particular business
CAS is trusted by healthcare, financial, legal, and corporate teams across London and the UK to deliver fast, compliant record management. Scan-on-demand provides a flexible, cost-effective way to access active files while keeping inactive archives safely stored off-site.
NHS Trusts & Healthcare – Not all patient records are needed on a ‘live file’ basis. With scan-on-demand, NHS Trusts can determine which documents are in constant use and need to be retrieved, updated, and returned digitally, versus those not required 24/7. CAS is an ISO-certified provider fully approved to handle confidential NHS records and specialised medical records scanning.
Find out how CAS helped Cambridgeshire Community Services NHS Trust to undertake a project to relocate and digitise over 20,000 confidential client health care files. Read More >
Financial Services Providers – Financial institutions need fast, compliant access to client records during audits and regulatory requests. Scan-on-demand offers the flexibility to retrieve and digitise specific financial files instantly, supported by CAS's full accreditation to handle FCA-regulated records.
Small & Medium-Sized Enterprises (SMEs) – When office space in London and across the UK comes at a premium, storing physical files on-site wastes valuable floor space. Our archive scanning services give your business instant digital access to necessary documents while keeping hard copies safely off-site at a fraction of the cost.
Legal & Corporate Teams – Law firms and legal departments handle massive volumes of sensitive case files. Our specialised legal document scanning services enable rapid retrieval of scanned documents and active case files on-demand, while keeping original hard copies safely archived off-site for strict regulatory compliance.
International accreditations
ISO 14001 Environmental Management
We have consistently met management processes that reduce our impact on the environment and contribute to sustainability on both a regional and national level.
ISO 15489 Records Management
Our ISO 15489 accreditation demonstrates that we have achieved all the requirements for the Records Management Industry. With our medical records scanning service, you can rest assured that appropriate attention and protection is given to the processing and management of your document and file storage.
ISO 9001 Quality Management
This best-recognised quality management standard demonstrates that our systems have achieved the highest levels of accuracy and efficiency.
ISO/IEC 27001 Information Technology, Security Techniques and Information Security Management
This ISO accreditation demonstrates our compliance with all international regulations relating to surveillance, security and staff confidentiality - crucial in preserving the security and integrity of private records.
Cyber Essentials Plus
We are compliant with the Cyber Essentials Plus enhanced security audit, an assessment that confirms our organisation meets a specific set of standards in relation to IT infrastructure.