There comes a time in every organisation’s life when secure document storage becomes a burden. It may be that you’ve been trading for a long period, or that you accumulate vast amounts of client information. When looking to streamline or improve business practices, organisations might need to turn attention to archive storage. Providing on-site archival storage space can start to hinder future business development, as well as costing money in rent. Fortunately, CAS is on hand to provide advanced archive storage solutions at its secure document storage facilities.
Off-site archive storage starts with document collection
For over 20 years CAS has been keeping our clients’ documents safe and secure. We offer archive storage solutions and document storage services at our state-of-the-art storage facilities. We have warehouses in London, Essex, Suffolk, and the Midlands. At CAS, we pride ourselves on providing a transparent, efficient, cost-effective service. Where CAS differs from the competition is that we’re always willing to listen to clients and adjust our service to suit their evolving needs.
We begin by collecting your archive storage and document boxes from your organisation’s location for free. If you don’t have high-quality document storage boxes, we can supply those too. There is no minimum or maximum amount of boxes you can store with us, and we cater entirely to your specific set of file storage requirements.
Our archive storage service has been designed to allow maximum flexibility and access to your stored material. We assign a unique ID number to each box and track it on leaving your premises. Once at our site, each box is individually bar-coded and scanned using the latest technology, pinpointing its exact location in our warehouses. We replicate existing file structures to minimise disruption to your working practices.
Easy retrieval, clean audit trails
Documents can be maintained in whatever format they may exist. We can combine archive storage with scan-on-demand and CAS-Cloud to make a digital archive. The transition is swift and effortless, meaning that no significant changes or re-training of staff need to occur. You’ll then be able to manage your documents online identifying their exact location on our premises. We use state-of-the-art tracking systems which comply with strict EU and UK regulations. These keep a secure audit trail of all clients’ transactions.
Freeing up space, without compromising on security
Off-site archive storage, whether paper-based or digital, solves several problems. Firstly, you don’t have to dedicate significant portions of your office to storage, or maintain separate areas specifically for retaining information. Secondly, employees no longer have to expend effort locating and extracting information stored away from their primary working environment.
CAS can retrieve archival storage documents with minimum effort and time. We undertake thorough searches for information. This ensures nothing important is missed and everything is at the fingertips of those who need it. And with our digital document management system, CAS Cloud, everything can be uploaded or scanned. Your staff can then easily access information via a secure log-in, freeing up valuable staff time for other activities.
What’s more, off-site archive storage with CAS increases security. Optical fire beam protection systems and air-quality monitoring minimise risks of damage from fire, flooding or other unpredictable events. Our tracking systems remove the threat of documents being accidentally lost or misplaced after use. Our DBS-checked document professionals remove concerns over deliberate or malicious use of records. And with CAS Cloud, you can specify who is given access to different documents. Access is mitigated with full audit trails of all document interactions. You’ll even be protected from ransomware, as our dedicated CAS Cloud servers sit behind impenetrable firewalls.
Talk to one of our team today about archive storage and secure document storage. Whether you’re considering storing your files remotely for the first time, or you’re thinking of changing your current archive storage service provider, we can answer all your questions.
About Clarks CAS Archive storage solutions
CAS provides a comprehensive and secure document digitisation, information storage and facilities management service. For more than 20 years CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London. Supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control in keeping your files safe and well managed. CAS offers archive storage solutions at its secure document storage facilities for companies of all sizes and across every sector.