Bulk Scanning
If you have a high volume of physical files, scan and store them in our secure cloud system, easily accessed at any time.
Having high volumes of physical files can take up considerable amounts of space, and make it difficult to find the one you’re looking for.
We can digitise and catalogue those files, storing them in our safe and secure ‘CAS Cloud’. This gives you instant access to your files while archiving the originals off-site, freeing up some much-needed space.
The benefits of our bulk document scanning service include:
Security
CAS Ltd holds Information Security ISO 27001 and Quality Management ISO 9001 accreditations, demonstrating our compliance with UK document handling and storage legislation. Your files can only be accessed by authorised personnel via biometric smart security door systems, eliminating the risk of damage or loss - whether accidental or intentional.
Cost Savings
If you have a room in your building used exclusively for file storage - and particularly for archive storage - digitisation could represent a significant cost saving. By bulk scanning your documents and storing them off-site, you can free up room and reduce the potential for damage or loss, allowing you to downsize or reallocate the space.
Fast Access
Faced with a large number of physical files, it can be difficult to find what you are looking for. Our bulk document scanning service makes it far easier and quicker to search for a file, with a guaranteed two-hour turnaround time on our CAS Cloud service for any documents that you need to view urgently. Alternatively, you can request the original from our archiving team, which we aim to complete in the same timeframe.
Pinpoint Accuracy
Thanks to our state-of-the-art RFID barcoding and document tracking system, your files can be easily pinpointed wherever they are in our warehouse, regardless of how many you store with us.
How our bulk document scanning service works
As well as ensuring our bulk scanning service is safe and secure, we also want it to be easy for our clients. With that in mind, we can arrange the collection of your files at a time and place that suits you. They are then transported to our scanning facility, where each one is logged on our internal tracking system.
Next, our team of specialists removes any staples or paperclips, and processes the pages ready to be fed through one of several high-speed scanners, copying hundreds of pages every minute. We then conduct quality control, whereby the output is checked.
If everything is present and correct, the files are uploaded to the CAS Cloud for you to access whenever you need them. The original physical documents can then be stored off-site, returned to you, or responsibly disposed of according to your needs, and what is required under law.
International accreditations
ISO 14001 Environmental Management
We have consistently met management processes that reduce our impact on the environment and contribute to sustainability on both a regional and national level.
ISO 15489 Records Management
Our ISO 15489 accreditation demonstrates that we have achieved all the requirements for the Records Management Industry. With our medical records scanning service, you can rest assured that appropriate attention and protection is given to the processing and management of your document and file storage.
ISO 9001 Quality Management
This best-recognised quality management standard demonstrates that our systems have achieved the highest levels of accuracy and efficiency.
ISO/IEC 27001 Information Technology, Security Techniques and Information Security Management
This ISO accreditation demonstrates our compliance with all international regulations relating to surveillance, security and staff confidentiality - crucial in preserving the security and integrity of private records.
Cyber Essentials Plus
We are compliant with the Cyber Essentials Plus enhanced security audit, an assessment that confirms our organisation meets a specific set of standards in relation to IT infrastructure.