Many organisations are faced with a daunting project in moving from a paper archive to a more responsive digital storage solution. The task of scanning all those papers is time-consuming – and therefore, expensive. Furthermore, potential clients are often worried they won’t be able to access the documents they need quickly and efficiently.
Fortunately, the CAS scan on demand service addresses both these concerns at once. You don’t have to scan everything in one go to have secure access to an electronic copy of documents you need. One of our team members will collect your documents whenever you require, at pre-agreed intervals or on demand within two hours. They will barcode the records immediately to enable continuous tracking as documents are transported to our warehouse and scanning facility. And the CAS archive storage service offers a complete end-to-end service. For clients already storing document at our warehouse facilities we can rapidly find, scan, digitise and share documents.
A simple and secure scan on demand service
There’s a real buzz about making document archives more dynamic in a modern organisation. That’s exactly what our scan-on-demand service can do for you. Here’s how it works if you use our document storage solutions. Simply order a digital copy of a file; for urgent requests, use our express service, which guarantees a two-hour turnaround. Thanks to our state-of-the-art RFID barcoding and document tracking system, your files will be pinpointed within moments.
Our experienced document management professionals prepare the file for scanning by removing extraneous items such as paper clips and staples. They individually scan all pages, and additional notes and post-its, with our Smart Scan System. This converts content into editable text so that you can search for terms in the full body of a document. The original hard copies of your files are then repacked in our durable document storage boxes for archiving. Each box is barcoded, recording the contents to enable fast and accurate retrieval when needed.
Flexible digital document management with CAS-Cloud
We then provide you with a digital record of your files, which we’ll deliver back to your office. We have a range of digital storage options for you, whether that’s CD, tape or hard drive. Your digital file is also added to an encrypted digital archive which only your named personnel can access. Access is through a secure portal on our website. We utilise CAS Cloud, our cutting-edge hosting system which allows you access to your records from anywhere in the world.
This means you can access the scan on demand document you’ve requested digitally, either via CAS Cloud or by having it sent straight to your email inbox. CAS Cloud maintains a complete record of any action performed on a document, be that opening, amending, copying, or deleting. This audit trail ensures strict compliance with data protection and regulatory requirements, meeting internationally recognised standards.
Do you have too many documents to consider digitising them in one go?
If your organisation is struggling to digitise your document archive, then look to the CAS scan on demand service. You too can make cost-effective use of your archived documents with scan on demand. Simply request a digital copy of any document you need, whenever you need it. And if you choose our end-to-end archive storage solution you’ll get added benefits. You’ll know that your documents are stored in high-security, fire-proofed warehousing by a company with industry-leading accreditation.
To talk about our scan on demand and archiving service, contact one of the CAS team today.
About CAS scan on demand
CAS provides comprehensive and secure medical records storage, scan on demand, and facilities management services. For more than 20 years, CAS has worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London. This is further supported by our advanced storage centres across the UK. CAS has an impressive array of international certifications (ISOs). These prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control. Together, these guarantee that we keep your medical records storage safe and well-managed.