Smartphones, tablets and laptops mean that you can be anywhere in the world and still get work done. But how do you make it all function smoothly? It’s essential to have a secure and efficient system of virtual document storage and retrieval. This is where CAS Cloud comes in. We can digitise your organisation’s files and documents, making them available around the clock to remote teams wherever they may be.
Tailored to your organisation’s needs for effective remote working
Developed specifically for our clients, CAS Cloud is an entirely secure and bespoke service. For a low monthly rental, you can start with a single-user document management system. This includes 10GB of storage (enough for approximately 150,000 scanned pages). For larger organisations or those operating in multiple locations, this initial package can be expanded. You can add on extra users and more storage at any time. Of course, each user has a unique username and password. But we also set multi-layered file permissions. This ensures that your data is only shared with those users who need it.
Depending on the size of your document archive, we can scan all your documents, or work on a scan-on-demand basis. Once documents have been scanned, we make all text fully searchable so that all system users can access documents easily and efficiently. And for those documents which are frequently accessed, we can also offer live file storage solutions.
File retrieval on CAS Cloud
CAS Cloud is our proprietary scanning and electronic document archiving solution. It runs on a bank of dedicated high-grade servers in a highly secure array at our headquarters. CAS Cloud enables you to store the hard copies of your documents safely and securely off-site at our state-of-the-art storage facilities. Then call off a digital copy of the document as you need it. CAS uses advanced scanning technologies to reduce the time it takes us to convert your paper into electronic documents. And of course, CAS Cloud can also store all the files which are already in digital format, whether it’s emails, Microsoft Office documents, PDFs, images or video.
Whichever of our warehouses your files are stored in, and wherever you are in the world, you can access the document you’ve requested, digitally via a secure internet connection. Alternatively, have it sent straight to your email inbox. Once your documents have been stored in CAS Cloud, any activity performed on them is recorded. This comprehensive audit trail remains for the life of the material. This means that you can easily meet all your audit and compliance requirements, whichever sector your business is in.
Accredited and highly recommended office management services
For many organisations, moving to digital document storage is the opportunity to review all their filing and to get rid of superfluous paperwork. As a result, many of our CAS Cloud clients also take advantage of our document shredding services and data disposal on obsolete or unwanted IT equipment. We also offer other services including facilities management, virtual post room and office removal. All of our services are designed to be flexible and fit around each client’s business. WAnd we can handle any size of job. We guarantee a friendly and professional service at all times. And most importantly, you can rest assured that we’ll keep all your documents and digital data completely safe and secure in our state-of-the-art warehouse facilities.
Call one of the CAS team now to talk through how the CAS Cloud, or any of our other services, can help your organisation!
CAS provides comprehensive and secure document digitisation, information storage and facilities management services. For more than 20 years CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London. It is supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs). These prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control. And they guarantee that we keep your files safe and well managed.