Every organisation is under constant pressure to control its overheads. However good the business model, it’s where many a small- and medium-sized enterprise (SME) has come unstuck. Office rents, together with ancillary costs such as insurance, business rates and utilities, can stack up. With CAS’s range of SME business services, document storage and management services, you can reduce your rent costs by optimising the use of space in your office. But you can also benefit from lower insurance premiums, as your critical documents and data are stored off-site in a safe and secure location.

Take a look at how our SME business services can help you:

Document Management: SMEs often have concerns over security at their premises. At CAS, security is our watchword. All team members at our storage facility have been through the DBS checking process, from document-handling staff to security personnel. All facilities have gated perimeter fences, 24/7 security patrols and advanced CCTV, together with environmental controls and advanced fire protection systems. With a dedicated fleet of GPS-tracked vehicles, document transport to and from storage is equally safe.

Archive Storage: SMEs soon build up significant document archives. We pride ourselves on providing a transparent, efficient and cost-effective archive storage service. On an all-inclusive contract we offer free collection and retrieval of documents, and we do not charge for non-urgent deliveries of your documents.

Document Scanning: SMEs often overlook the costs of staff time spent scanning documents – or troubleshooting problems with multi-function printers in the first place. CAS’ document scanning services offer major cost and time savings when it comes to information processing and management. Frequently accessed documents can be scanned and made available for use immediately in electronic format. Other less frequently documents can be scanned on demand.

Cloud Document Management: SMEs can rarely afford file servers with adequate security protection. Save space, increase flexibility and improve efficiency with our cloud-based document management system.

Document Shredding: Confidential data is a vital part of any business, whatever its size. Safe disposal of this data is essential for SMEs to comply with the Data Protection Act 1998, and for the forthcoming Europe-wide General Data Protection Regulation (GDPR). CAS’s secure document shredding and recycling service has been engineered to be the easiest, safest and most environmentally responsible way to deal with your confidential documents and waste paper.

Data Disposal: Even SMEs have highly sensitive data stored on their IT equipment. Keeping this information safe and secure once the equipment reaches the end of its life can be a real worry. CAS’s data disposal services can help you get rid of obsolete PC’s, laptops, mobiles and data storage devices.

Cataloguing: SMEs often struggle to catalogue and organise their files efficiently. This vital element of a business can often be squeezed into a job description for a general office management role where it gets lost. Why not outsource your cataloguing and file organisation. After an overview of the volume and content of the files, and an initial consultation, our document management specialists will organise your files in a clear and systematic way.

Stationery: However small your stationery requirements, CAS offers significant cost savings and efficiencies for SMEs. Our ordering system provides high service levels and our deliveries are reliable.

Document Storage Boxes: We supply our robust triple-walled document storage boxes to all our SME customers who use our storage facilities. If you decide to retain some of your files at your premises, these boxes and document storage bags are also available to purchase. CAS boxes have an ergonomically designed handle which makes them more comfortable and safe to carry, helping you meet the requirements of legislation covering health and safety at work.

With a track record of over 20 years, CAS has an impressive array of international certifications (ISOs) which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems for security, confidentiality and quality control.

So why not contact one of our experienced team today, and find out how CAS can save you money on SME business services for document and data management.

For a free, no-obligation quote for ‘digitising data’ please contact our specialist team

About Clarks CAS

CAS provides comprehensive and secure SME business services, including: document digitisation, information storage and facilities management services. For more than 20 years CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control in keeping your files safe and well managed.