The countdown to the General Data Protection Regulation (GDPR) continues, ahead of its coming into force on 25 May 2018. We know that organisations of all sizes are working hard to prepare for the deadline. So we thought we’d highlight how our services can help your organisation take practical steps to be ready. This is the next of our blog series – and this time, we’re focusing on the secure disposal of IT equipment.

All about the data: disposing of the contents

Most organisations have large quantities of highly sensitive data stored on their IT equipment. Keeping this information safe and secure once the equipment reaches the end of its life, or has become obsolete, can be a real worry. And there has been a proliferation of devices, due to the move away from PCs towards laptops, tablets and smartphones. For many organisations, this leads to old and unwanted IT equipment being ‘stockpiled’.

As well as taking up much-needed and expensive office space, such stockpiling jeopardises data protection policies. Justified fears include confidential personal information getting into the wrong hands, and the consequent damage to an organisation’s reputation. With enhanced individual rights to privacy under GDPR, it’s ever more important to show you are keeping data safe. But you also need to show you’ve disposed of data if asked to do so (the ‘right to be forgotten’). Failure to meet such requests, and breaches of data security, can both lead to substantial fines.

But disposal of IT equipment and secure data destruction needn’t be a headache. CAS can help you find a more efficient and cost-effective way of dealing with secure IT equipment disposal. We can get rid of everything from computer hard drives and magnetic tapes through to PDAs and external storage devices. We always operate in compliance with data protection regulations, and we are ready for GDPR.

Protecting the environment

As well as data protection regulations, there are environmental regulations that you need to bear in mind. All organisations must meet the terms of the European Community’s Waste Electrical and Electronic Equipment Directive (WEEE). This covers most products that have a plug or need a battery. It will certainly include all your IT and telecommunications equipment. Most of the responsibility for disposing of such equipment lies with the manufacturers and distributors. However, it’s vital that you consider how to handle IT disposal and data destruction securely. And CAS can take care of this aspect of IT equipment destruction too, as we’re fully in compliance with WEEE.

How the CAS Secure IT equipment disposal service works

We cover every step of secure IT equipment disposal. We arrange to pick up all your IT equipment from your company location. We itemise all equipment which we remove, and provide an asset list and a waste transfer note. Using the latest technology, your old or unwanted hard drives and magnetic media including tapes, optical media (CDs/DVDs, Blu-ray), credit and identity cards, USB sticks, mobile phones and PDAs are shredded into tiny particles that make data recovery impossible. We then supply a certificate of secure data destruction.

The main advantage for you in choosing our Secure IT equipment disposal service is simplicity. We charge by the kilogram, making life easy where there is a mix of different obsolete, or unwanted, IT equipment. But not only is our service simple; it’s well-regarded. CAS has industry-leading accreditation, including ISO 27001 (Information technology, Security techniques and Information security management). And with over 20 years’ experience of disposing of clients’ documents securely, you can rest assured that all your data will be in safe hands with CAS.

The next in our series of GDPR-related blogs takes a closer look at CAS-Cloud. Our comprehensive document management system will improve your business efficiency – and keep data safe too.

If you have any questions about secure IT equipment disposal, or any of our other services, contact one of the team today!

About CAS secure IT equipment disposal

CAS provides comprehensive and secure document storage and management, scan on demand, and facilities management services. For more than 20 years CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems for security, confidentiality and quality control in keeping your files safe and well managed. CAS confidential document shredding service can help you be GDPR-compliant.