The start of a new academic year can be a daunting one for pupils and staff alike. Pupils are focused on making new friends and taking on new subjects, especially if they’re attending a new school. Teachers and support staff have a new timetable to work to and new pupils to work with. But a new year also generates a host of new documents, from enrolment forms through to updated policies and procedures. For many schools, dealing with these new documents and storing their archived documents is an even more daunting task. That’s where the CAS school document storage service can help.

Hassle-free school document storage to free up school office space

Across the UK, there are some 10.3 million young people being educated at school this academic year. Factor in a school workforce of around 1.5 million, and you have a lot of documents held by schools. Many of these also contain sensitive personal data. As a result, many schools struggle to find storage space for all their filing and archives.

At CAS, we provide a comprehensive school document storage service. Schools can store all their current and archive documents at our off-site warehouse facilities. And we provide a digital document storage service too which might be particularly helpful for schools. With our CAS-Cloud document management system, schools can back up their paper documents with a fully searchable digital archive. Depending on the size of the archive, this can be made even more cost-effective with our scanning-on-demand service.

Data protection for young people’s and staff’s personal data is our priority

At CAS we continually strive for the highest levels of security in order to meet data protection requirements. This security operates at every stage of our school document storage service. We have a dedicated fleet of GPS-tracked vehicles to control all document transport to and from storage. Our storage facilities have gated perimeter fences, 24/7 security patrols, and advanced CCTV. Security staff on the gate require anyone entering the facility to provide identification, and only authorised personnel are admitted. All CAS document-handling and security staff have been checked by the Disclosure and Barring Service (DBS, formerly the Criminal Records Bureau or CRB).

Entry to the warehouses within our facilities is controlled with Suprema BioEntry W2 outdoor vandal-proof fingerprint IP access terminals. This provides the latest algorithm coupled with powerful quad-core CPU and LFD (live finger detection) technology, with a rugged IP67/IK08 housing. Environmental controls and advanced fire protection systems are fitted throughout. All in all, school documents held off-site at our facilities are safe and secure.

Beyond school document storage to facilities management

As well as storing paper and digital documents, CAS can provide a number of facilities management services for schools. We can securely shred documents when they are no longer needed, and we recycle the shreddings to the highest environmental standards. We can dispose of defunct IT equipment when these items have reached the end of their useful life, meeting data protection and WEEE requirements. And we can provide stationery and more for schools, with our competitively priced and high-quality office supplies service.

Contact one of the CAS team today to talk about school document storage and our complete range of other services for schools.

About CAS school document storage service

CAS provides comprehensive and secure document digitisation, information storage and facilities management services. For more than 20 years, CAS has worked with NHS Trusts, financial services providers, and corporate and private clients. Our head office is just four miles from the City of London, backed up by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs). These prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control. And they guarantee that we keep your files safe and well managed.