There are multiple benefits from moving medical records from paper to electronic form but it’s important to use a reputable scanning company that can give you the security and peace of mind you need. Here’s why scanning can help you:
1) Save Space & Improve Access Efficiency
Whether you’re part of a Clinical Commissioning Group (CCG), a federation, or an individual GP or dental practice, CAS can help you make the most of the space you have. Our service will also work hard to help you boost accuracy and confidentiality for patients as well as making sure obligations under Care Quality Commission (CQC) and GDPR regulations are fulfilled. With an outstanding track record in working with complex, demanding archive situations, you can trust us to do the right thing.
2) Document Identification
The service uses state-of-the-art technologies such as Radio Frequency Identification (RFID), allowing individual scanning and bar-coding of boxes throughout our storage locations. This goes well beyond standard barcode management systems in its ability to provide extremely high levels of efficiency and accuracy. Secure audit trails and comprehensive real-time audits can be undertaken with 99.999% accuracy.
3) Off-Site Medical Records Storage
Space that’s currently used at your on-site locations can be freed up by moving patient records to our secure off-site facilities, allowing more room for treatment. CAS’s modern, well-designed premises can store both in-use and archival records.
4) In-Use File Digitisation
With advanced digitisation techniques, our service means that medical documents can be stored securely off-site but still accessed whenever needed. This is achieved by scanning in-use documents to produce a live digital copy, something that can be done within a matter of hours. This copy can then be reached using an online portal which is both secure and highly flexible.
5) Accessing & Auditing
Thanks to a wide range of customised search criteria, your surgery team will be able to access patient records on our fully hosted system. We use a bespoke array of top-quality servers, ensuring the best possible quality of service and the highest standards of security. All activity on logged and stored notes is recorded to ensure a lasting audit trail.
6) GDPR & ICO Compliance Please Add ISO’s
At CAS, we take compliance with all relevant regulations extremely seriously. We are registered with the Information Commissioner’s Office (Z1281061) and compliant with the 1998 Data Protection Act. Our services are also fully General Data Protection Regulation (GDPR) compliant.
Get In Touch
With these and other benefits, scanning your records has the potential to transform how your practice operates. Converting from paper records may be a large task but with the help of an experienced provider like CAS, who has an impressive range of international certifications (ISOs), you’ll find it a surprisingly painless process. Get in touch to find out more.
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