Businesses in the UK currently face a lot of uncertainties. Regardless of the macroeconomic and political situation, much of this unpredictability focuses on rent and overheads. Whatever the size of your organisation, such considerations have a bearing on your bottom line. And in London, concerns over these costs are particularly acute. But there are ways of lowering overheads. If you’re looking for an off-site London document storage solution, then look no further than CAS.

London document storage that solves problems

CAS’s secure London document storage provides comprehensive and secure document digitisation, information storage and facilities management. Founded 20 years ago, our company’s head office is just four miles from the City of London. And this headquarters is supported by advanced storage facilities across the UK.

Our expert services are designed around the specific needs of corporate, public, non-profit and private clients of all sizes. We offer a comprehensive solution for document scanning and digitisation, and confidential document and IT data disposal. In addition, we offer full office facilities management services, stationery supplies and office removals.

Security measures that protect documents and data

At CAS we ensure the highest levels of secure London document storage. Most importantly, we are fully compliant with the General Data Protection Requirement (GDPR). We ensure the highest possible standards among our people. All current members of staff have signed confidentiality agreements, and have been checked through either the Criminal Records Bureau (CRB) or the Disclosure and Barring Service (DBS). All prospective new staff will have a standard DBS background check.

We also deploy state-of-the-art technologies to protect our clients’ data and documents. The secure gated perimeter of our warehouse is monitored through CCTV Mobotix cameras, MI2 model, to ensure 24/7 secure recording of facilities. Video and audio records are backed up off-site. We’ve installed Redcare security alarms which are linked directly to the police and fire brigade. Our storage facilities have optical fire beam protection and air quality monitoring systems throughout. And we’ve even thought of how to protect our clients’ documents and data in transit. To collect and return your documents we have a modern fleet of vehicles, all fully alarmed and fitted with a smart track (Utrack) vehicle monitoring system.

Accurate London document storage which allows for robust audit trails

As well as being secure, your documents and data will be easily and efficiently located throughout our warehouse. We use Radio Frequency Identification (RFID) for many of our clients’ documents. This advanced technology uses electromagnetic fields to automatically identify and track tags attached to objects. The tags contain electronically stored information. Unlike a barcode, the tag need not be within the line of sight of the reader, so it may be embedded in the tracked object.

The system offers ‘asset tracking’ and faster, more cost-effective report generation. CAS RFID systems support strict compliance regulations — including UK and EU privacy requirements and Sarbanes-Oxley (SOX) — by providing customers with audit reports that confirm and validate the location of every RFID carton in storage. It also enables comprehensive audits to be performed in close to real-time with 99.999% accuracy, and a secure audit trail of all clients’ transactions.

From financial-sector big beasts to SMEs

Whatever the size of your organisation, our secure London document storage solutions can save you on overheads in the long term. Whether it’s paper or digitised documents, we’ve got you covered. For FCA-regulated companies, we can handle complex archives of financial records. As for NHS agencies across London, we can store medical records, from the smallest GP practice up to major hospital trusts. And at the other end of the scale, we can cater to the needs of small- and medium-sized businesses (SMEs) too. We never compromise on our levels of service – so whether we’re storing one box or thousands for you, we’ll respond to your needs.

Contact CAS

  • For a free, no obligation quote on London document storage, please contact our specialist team
  • Email: [email protected]
  • Call: 0845 50 50 003

About Clarks CAS

CAS provides comprehensive and secure document digitisation, information storage and facilities management services. For more than 20 years CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control in keeping your files safe and well managed.