Napoleon reportedly once said dismissively that Britain was a ‘nation of shopkeepers’. Two hundred years later, and – tangentially – that could still be said to be true. The internet revolution has meant that everyone can be a shopkeeper when they sell their stuff online. But on a broader scale, the UK is undoubtedly an economy that relies heavily on small- and medium-sized businesses (SMEs). Indeed, there are nearly 5.7 million SMEs across the UK, all of which need to think carefully about their overheads. In this blog, we’ll look at CAS’s range of SME document storage and facilities management services specifically catering to the needs of this sector.

Limited resources versus unlimited ambitions in SME document storage

Whether it’s overrunning overheads or a lack of space for expansion, there can be physical or financial constraints on SMEs. We can help reduce rent costs by optimising the use of office space by SMEs. What’s more, storing critical documents and data securely off-site can lower insurance premiums. All of our small business service customers benefit from our premium service levels at affordable prices.

Secure document management

Premises security is a problem which concerns many SMEs. These headaches can be resolved by using CAS storage facilities. Security is integrated into all our processes. All team members at our storage facility have had criminal record checks through the DBS, from document-handling staff to security personnel. All facilities have gated perimeter fences, 24/7 security patrols and advanced CCTV, together with environmental controls and advanced fire protection systems. Even document transport to and from storage is safe with our dedicated fleet of GPS-tracked vehicles.

Cataloguing

Organising files efficiently can be a constant struggle for SMEs. This vital element of a business is often lost in the job description for a general office management role. Why not outsource your cataloguing and file organisation. After an overview of the volume and content of the files, and an initial consultation, our document management specialists will organise your files in a clear and systematic way.

Archive storage

Many SMEs build up significant document archives. Our archive storage service is transparent, efficient and cost-effective. Our all-inclusive contract offers free collection and retrieval of documents and does not charge for non-urgent deliveries of your files.

Document storage boxes

We supply our robust triple-walled document storage boxes to all our SME customers who use our storage facilities. If you decide to retain some of your files at your premises, these boxes and document storage bags are also available to purchase. CAS boxes have an ergonomically designed handle which makes them more comfortable and safe to carry, helping you meet health and safety requirements. And for smaller offices, we have document storage bags too.

Stationery

However small your stationery requirements, CAS offers significant cost savings and efficiencies for SMEs. Our online ordering system provides high service levels, and our deliveries are reliable. And our stationery supplies don’t cost the Earth. As well as not being beaten on price, we group deliveries as far as possible in our environmentally-friendly vehicles.

Document shredding

Safeguarding confidential data is essential for SMEs to comply with the General Data Protection Regulation (GDPR). Our secure document shredding and recycling service has been engineered to be the easiest, safest and most environmentally responsible way to deal with your confidential documents and waste paper.

We know that running a small business in the twenty-first century isn’t all about paper. More than ever, SMEs have to have an online presence and be nimble when it comes to digital data management. In our next blog, we’ll look at how CAS can help small businesses with digital data storage and data disposal.

For SMEs looking for document storage and facilities management solutions, contact CAS today to get a free quote or to find out more.

About CAS SME document storage and facilities management services

CAS provides comprehensive and secure small business services, including document storage and management. For more than 20 years, CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control in keeping your files safe and well managed.