Does your organisation struggle to find storage space for all your documents? In London, increasing commercial and office rents means that the costs of keeping this storage on-site is rising. But in most organisational budgets, this element of cost is simply hidden within the overall rent bill.

Why not consider taking your document storage off-site with CAS. We provide comprehensive and secure information storage and facilities management services. For more than 20 years, CAS has worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK.

By using CAS’s storage facilities, you can you benefit from lower rent costs by being able to rationalise your office space. You’ll also have the added peace of mind of dealing with a company with years of experience storing documents safely and securely for a range of different clients. And we provide digital storage solutions too with our CAS-Cloud Document management system, so you can back up your paper documents with a fully-searchable digital archive.

Security is our watchword

At CAS we continually strive for the highest levels of security. Our facilities for document storage in London have gated perimeter fences, 24/7 security patrols and advanced CCTV. Security staff on the gate require anyone entering the facility to provide identification, and only authorised personnel are admitted. All CAS document-handling and security staff have been checked by the Disclosure and Barring Service (DBS, formerly the Criminal Records Bureau or CRB). Building entry is controlled with Suprema BioEntry W2 outdoor vandal-proof fingerprint IP access terminals. This provides the latest algorithm coupled by powerful quad-core CPU and LFD (live finger detection) technology, with a rugged IP67/IK08 housing. Environmental controls and advanced fire protection systems are fitted throughout. We have a dedicated fleet of GPS-tracked vehicles to control all document transport to and from storage. And of course, we are also fully compliant with the existing Data Protection Act 1998 and the forthcoming Europe-wide General Data Protection Regulation (GDPR), which comes into effect in May 2018.

State-of-the-art Document Storage in London

CAS has deployed Radio Frequency Identification (RFID) across our facilities for document storage in London, allowing us to retrieve documents quickly and efficiently. RFID is one of the most advanced systems to track clients’ documents and provides new levels of accuracy and efficiency far beyond standard barcode management. RFID asset tracking means faster, more cost-effective report generation. It also enables comprehensive audits to be performed in close to real-time with 99.999% accuracy which is essential for effective records storage and compliance regulations (including the strict UK, US and EU financial–sector requirements).

Trusted by NHS Trusts and financial services companies alike

Two types of organisation that require document storage to be absolutely secure are NHS Trusts and financial services companies. Although the nature of the data that these types of organisations store is very different, their need for the highest level of security and confidentiality is equal. CAS is proud to count both types of organisation among its clients.

Secure and accessible storage of patient records is vital to running a successful NHS Trust. In the NHS England Document and Records Policy, medical records are identified as “a valuable resource because of the information they contain.” Furthermore, the policy goes on to say that “high-quality information underpins the delivery of high-quality, evidence-based healthcare. Information has most value when it is accurate, up to date and accessible when it is needed.”

From credit cards, bank accounts and mortgages, to loans, savings and pensions, virtually every adult in the UK is a client of a financial services company. All of the companies that provide those services are regulated by the Financial Conduct Authority (FCA). One of the roles of the FCA is to ensure the highest standards of integrity for financial services providers, and this includes the security of business and customer records. CAS is a leading provider of financial records storage and secure document management services, trusted by FCA-regulated companies.

Highest-level international accreditation

Our commitment to excellence is demonstrated by our accreditations and international certifications (ISOs), which prove our compliance with the strictest national, European and international laws. We are certified in four critical areas:

  • ISO 15489, Information and Documentation — Records Management: CAS is the only document storage company in the industry to hold this ISO. This demonstrates that we have achieved all the requirements for the Records Management Industry, and that we give appropriate attention and protection to the processing and management of document and file storage.
  • ISO 9001:2015 Quality Management: CAS’s system RFID systems are fully compliant with this ISO.
  • ISO/IEC 27001, Information Technology, Security Techniques and Information Security Management: This ISO reassures you that we are compliant with every International regulation on surveillance, security and staff confidentiality.
  • ISO 14001 Environmental Management: We have consistently met management processes that reduce our impact on the environment and contribute to sustainability on both a regional and national level.

If you’d like to find out more about our document storage facilities, or our range of digitisation services, then please contact our specialist team on 0845 50 50 003, or email [email protected].

About Clarks CAS

CAS provides comprehensive and secure document digitisation, information storage and facilities management services. For more than 20 years CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control in keeping your files safe and well managed. CAS, offering 20 years of secure document storage in London.