At this time of year, it’s not just Father Christmas who has more post to deal with. And the volume of post in December is a stark reminder that, even in this age of electronic communication, print is still important. It’s true that marketing services rely less on printed material than they used to. But the reality is that print is still extremely effective and is widely used. This means that post room services remain vital, increasing the pressure on corporate post rooms.

The CAS Post Scanning & Virtual Post Room services can rationalise post room functions. They provide an ideal solution for government departments, charities, and companies whose staff are away from home for extended periods. The scalable services come in a range of options, which will reduce overall costs and increase efficiency. We guarantee that our professional team will handle all post confidentially and efficiently.

Inside the CAS virtual post room

We’ve designed the service to be completely scalable, as well as being easy to manage and simple to access. We allocate a separate secure account to each user within your organisation. Our team will assign a UK address for mail to be directed to, so users simply pass this address on to their contacts. Mail is received at our document management centre, where our highly trained document handling professionals open and scan it. We then email the user a ‘post received’ notification, and they can then login and view the scanned documents.

CAS always aim to make it easy for you to be fully compliant with data protection regulation. This is especially important under the General Data Protection Regulation (GDPR), with its enhanced rights and responsibilities on data privacy. As a result, we’ll store your post for as long as needed, or we’ll forward it to an address of your choice. If you prefer, we can provide a secure document shredding service.

Post scanning that’s tailored to your specific needs

CAS virtual post room ensures that our clients are still in the driving seat. It’s essential that each client maintains control of the way their post is managed. Therefore, you decide who to give the virtual post room address to, and which types of post we scan. You can choose to have different categories of mail forwarded to you, stored or shredded. And with our environmental management credentials, you’ll also know that our shredding services dispose of waste ethically.

All our services have security and privacy at their heart

Here at CAS, we know the importance of privacy and confidentiality, so we guarantee the highest levels of security. We run Disclosure and Barring Service (DBS) checks on all CAS document handling professionals. All our facilities have secure gated perimeter fences, monitored 24/7 by Mobotix M12 CCTV cameras with off-site back-up recordings. All site visitors must sign in. We control building entry with advanced Suprema BioEntry W2 outdoor vandal-proof (IP67/IK08), fingerprint IP access terminals. Our facilities are fitted with environmental controls. These include advanced optical fire beam protection system and air quality monitoring throughout. We deploy Redcare security alarms, which link directly to police and fire brigade services.

It’s not as if Father Christmas opens all those letters himself. Why not take a leaf out of his book and outsource your post room functions to CAS. With our post scanning services, we’ll create a virtual post room that will be the envy of elves everywhere.

Our team is available to answer questions about the CAS virtual post room or any of our services, so contact one of them.

About CAS post scanning services and virtual post room services

CAS provides comprehensive and secure services for businesses, including document storage and management. For more than 20 years, CAS has worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control in keeping your files safe and well managed.