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Cataloguing

Do you have stacks of documents but don’t have the time to organise them?

Well, we have the solution for you!

In response to customer demand, we have developed a file organisation and cataloguing service. This fits in seamlessly with all our other document file storage and document archiving services.

Our organisational consultants are skilled and expert in quickly, efficiently and discreetly cataloguing your files. After an overview of the volume and content of the files, and an initial consultation, our consultants will get to work and organise your files in a clear, systematic way.

On-site document storage in your office

If you decide to keep your files onsite, we will carry out a risk assessment to make sure they are safe to store onsite. If they are, then we will ensure they are safely stored and easily accessible for all your staff. Whether they’re documents that are used day-by-day, or archives documents, our consultants can provide your organisation with great solutions for document file storage.

Off-site storage in one of our secure warehouse facilities

If you choose offsite document storage with us, you’ll have all the advantages of a fully searchable catalogue of documents. We will assign a unique ID reference number to each storage file (which provides a secure audit trail) and we will securely store them in one of our warehouses. You will then have 24/7 online access to your files and you will be able to retrieve any archives documents if you need to.

The highlights of our cataloguing services include:

Helping you keep track of your documents – We can help you meet your document archiving needs

Business efficiency – gaining easy access to hard or digital copies of the documents you need.

Quality – CAS is an ISO certified provider with industry-leading accreditation, to assure you that we can provide the highest standards when cataloguing your documents.

Why not take advantage of our other document storage and management services? You can use live file storage and scanning-on-demand to make it easier to access your documents digitally, even if you choose off-site storage and need to use the files every day. Using CAS-Cloud, it’s easier to share these files with colleagues, wherever you are in the world – and it’s all highly cost-effective.

We have a retention schedule here on our website, to provide a handy reference guide as to the minimum time you should retain different categories of document, and the main reason for your doing so – be that due to the regulations in your sector, an audit requirement, or a business need.

You can also purchase document storage boxes and document storage bags from us should you need storage for files.

How cataloguing can help your business

NHS Trusts: fast, accurate retrieval of patient records and other documents is key for the smooth running of NHS trusts, hospitals and GP practices. CAS has experience of providing just such a service, and can provide assurances around key considerations such as data protection, confidentiality and security.

Financial service companies: customer records and other financial-sector documents need to be meticulously organised. CAS works with many FCA-approved financial services companies, and is fully certified to do so.

Small- and medium-sized businesses: in a small multi-functional staff team, cataloguing and archiving skills may be in short supply. Outsource to CAS’s professional organisational consultants and document handlers for peace of mind that all the documents you need will be fully accessible and searchable.

If you are interested in our cataloguing and organisational services, give us a call on 0845 50 50 003, or fill in the ‘Get in Touch’ form on the right. We’re looking forward to hearing from you.

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