In the digital age, it’s easy to imagine that post room services have lost their importance. Especially when we think about marketing services, the current idea is that print has lost its once dominant position. But those ideas mask the reality that print is still incredibly important and extremely effective. And in turn that helps to maintain the pressure on corporate post rooms.

The CAS Post Scanning & Virtual Post Room services are designed for corporate clients looking to rationalise post room functions. The services help to increase efficiency and reduce overall costs. The range of options also provides an ideal solution for government departments, charities, and companies whose staff are often away from home for extended periods of time. All post is handled confidentially and efficiently.

How does the CAS Virtual Post Room work?

The service is designed to be easy to manage, simple to access and is completely scalable. Each of your users will be alocated their own account. We provide a UK address for mail to be directed to. Your team members simply pass the address we assign to them to all of their contacts who will write to them. Their mail is received at our document management centre and opened and scanned by our highly trained document handling professionals. We then email your team meber a ‘post received’ notification, and they can then login and view the scanned documents.

We will store your post for as long as needed, or forward it to an address of your choice. If you prefer, we can provide a secure document shredding service.

Tailored control of post

It is, of course, essential that each client maintains control of the way their post is managed. CAS Virtual Post Room is designed to make sure you are still in the driving seat. You decide who to give the virtual post room address to, and which types of post we scan. You can choose to have your mail forwarded to you, stored or shredded.

Security & Privacy

We guarantee the highest levels of security. CAS document handling professionals have been? checked by the Disclosure and Barring Service. Our facilities have secure gated perimeter fences, which are monitored 24/7 by Mobotix M12 CCTV cameras, with records backed up off-site. All site visitors are required to sign in. Building entry is controlled with advanced Suprema BioEntry W2 outdoor vandal-proof (IP67/IK08), fingerprint IP access terminals. Our facilities are fitted with environmental controls and advanced optical fire beam protection system and air quality monitoring throughout. We deploy Redcare security alarms which are linked directly to police and fire brigade services. Our fleet of vehicles is alarmed and fitted with a smart track (uTrack) vehicle?monitoring system.

CAS is fully prepared for the new General Data Protection Regulation (GDPR), which comes into force May 2018. We are compliant with the Data Protection Act 1998, and registered with the Information Commissioner’s Office (ICO) No: Z1281061.

Call one of the CAS team now for a quote for our post scanning and our Virtual Post Room services.

About CAS

CAS provides comprehensive and secure document digitisation, information storage and facilities management services. For more than 20 years CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control in keeping your files safe and well managed. CAS, offering 20 years of office removal logistics in London.