In recent years, more and more organisations have recognised the benefits of offering their workers remote and flexible working. From the individual worker’s point of view there are many benefits. They can structure a working day around their own workload without commuting. And, without missing such important milestones as their children’s first day back at school. From the organisation’s viewpoint, they can meet their customers’ needs while helping their workers to be happier by achieving a better work-life balance. What’s more, the organisation can review its filing and office space requirements, and might be able to save on rent costs too.
Of course what’s changed is the development of technology that supports remote working. Smartphones, tablets and laptops mean that an individual can be anywhere in the world and still get the important work done. But to make this all function smoothly, it’s essential to have a secure and efficient system of virtual document storage and retrieval. This is where CAS Cloud comes in: we can digitise your organisation’s files and documents, making them available around the clock to remote teams wherever they may be.
Digitised document storage and file retrieval on CAS Cloud
CAS Cloud is our proprietary scanning and electronic document archiving solution. It runs on a bank of dedicated high-grade servers in a highly secure array at our headquarters. CAS Cloud enables you to store the hard copies of your documents safely and securely off-site at our state-of-the-art storage facilities. Then call off a digital copy of the document as you need it. CAS uses advanced scanning technologies to reduce the time it takes us to convert your paper into electronic documents. And of course, CAS Cloud can also store all the files which are already in digital format, whether it’s emails, Microsoft Office documents, PDFs, images or video.
Whichever of our warehouses your files are stored in, and wherever you are in the world, you can access the document you’ve requested, digitally via a secure internet connection. Alternatively, have it sent straight to your email inbox. Once your documents have been stored in CAS Cloud, any activity performed on them is recorded. This comprehensive audit trail remains for the life of the material. This means that you can easily meet all your audit and compliance requirements, whichever sector your business is in.
CAS Cloud can be tailored to your organisation’s needs
Developed specifically for our clients, CAS Cloud is a completely secure and bespoke service. For a low monthly rental you can start with a single-user document management system. This includes 10GB of storage (enough for approximately 150,000 scanned pages). For larger organisations or those operating in multiple locations, this initial package can be expanded by adding on extra users and/or more storage at any time. Each user has a unique username and password, and we can set multi-layered file permissions to ensure that your data is only shared with those users who need it.
Depending on the size of your document archive, we can scan all your documents, or work on a scan-on-demand basis. Once documents have been scanned, we make all text fully searchable, so all system users can access documents easily and efficiently. And for those documents which are frequently accessed, we can also offer live file storage solutions.
A full range of accredited and highly recommended office management services
For many organisations, moving to digital document storage is the opportunity to review all their filing and to get rid of superfluous paperwork. As a result, many of our CAS Cloud clients also take advantage of our document shredding services and data disposal on obsolete or unwanted IT equipment. We also offer other services including facilities management, virtual post room and office removal. All of our services are designed to be flexible and fit around each client’s business, whatever the size of the job. We guarantee a friendly and professional service at all times. And most importantly, you can rest assured that we’ll keep all your documents and digital data completely safe and secure in our state-of-the-art warehouse facilities.
Call one of the CAS team now to talk through how the CAS Cloud, or any of our other services, can help your organisation!
CAS provides comprehensive and secure document digitisation, information storage and facilities management services. For more than 20 years CAS have worked with NHS Trusts, Financial Services providers, and corporate and private clients. Our head office is just four miles from the City of London, supported by our advanced storage centres across the UK. CAS has an impressive array of International certifications (ISOs), which prove our compliance with the strictest national, European and international laws. They also demonstrate our commitment to provide innovative systems on security, confidentiality and quality control in keeping your files safe and well managed.