Secure Document & Data Storage

CAS, The Fort Knox of Document and Data Storage Facilities

Data and document security is such a hot topic that I wanted to write a few words about the importance it holds for us at CAS. I’m sure that every company will say that they take security seriously — but for us it’s actually the main focus of our business — securely storing, digitising or disposing of confidential records and documents. We are the trusted partner of NHS Trusts, financial services organisations and a whole host of small and enterprise level companies.

Why do they trust us?

Because we continually strive for the highest levels of security. Our secure document and data storage facilities have gated perimeter fences, 24/7 security patrols and advanced CCTV. Our gate staff require identification for anyone entering the facility and only authorised personnel are admitted. Even I have to show my ID to get in!

Environmental controls and advanced fire protection systems are fitted throughout. We have a dedicated fleet of GPS-tracked vehicles to control all document transport to and from storage. Of course, we are also fully compliant with the Data Protection Act 1998.

I also ensure that all of our document-handling staff have been checked by the Disclosure and Barring Service (DBS). DBS is the new name for the Criminal Records Bureau (CRB) and DBS checks have now replaced the old CRB checks.

Radio Frequency Identification (RFID)

We recently introduced Radio Frequency Identification (RFID), this is one of the most advanced systems to track clients’ documents and provides new levels of accuracy and efficiency far beyond standard barcode management. RFID asset tracking means faster, more cost-effective report generation. It also enables comprehensive audits to be performed in close to real-time with 99.999% accuracy. Our RFID systems support strict  compliance regulations — including UK and EU privacy requirements and Sarbanes-Oxley (SOX) — by providing customers with audit reports that confirm and validate the location of every RFID carton in storage.

Gold standard accreditation

Our commitment to excellence is demonstrated by our accreditations, we are certified in four critical areas:

• ISO 15489, Information and Documentation — Records Management
  CAS is the only document storage company in the industry to hold this ISO. This demonstrates that we have achieved all the requirements for the Records Management Industry, and appropriate attention and protection is given to the processing and management of document and file storage.
• ISO 9001:2015 Quality Management
  We recently introduced Radio Frequency Identification (RFID). RFID is a new electronic system which provides levels of accuracy and efficiency far beyond standard barcode management.
• ISO/IEC 27001, Information Technology, Security Techniques and Information Security Management
  This ISO reassures you that we are compliant with every International regulation on surveillance, security and staff confidentiality.
• ISO 14001 Environmental Management
  We have consistently met management processes that reduce our impact on the environment and contribute to sustainability on both a regional and national level.

So, if your organisation needs to store documents and data off-site, and you are looking for a secure facility, then drop us a line at info@cas.ltd. And let us show you why so many other companies choose us as their trusted partner.

Contact us

For a free, no obligation quote please contact our specialist team
Email: Info@cas.ltd
Call: 0845 50 50 003

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