--- title: How to Ensure Your Document Storage is DGPR Compliant description: The General Data Protection Regulation (GDPR) was incorporated into UK law 2018 as the Data Protection Act (2018). image: https://www.cas.ltd/hubfs/ezgif-4-180d51e7be.jpg --- [mailto:](mailto:) - [0845 50 50 003](tel:08455050003) - [boxtransfer@cas.ltd](mailto:boxtransfer@cas.ltd) - [Scan On Demand](https://scanondemand.cas.ltd/login.php) - [Online Login](https://boxtransfer.clarksarchivestorage.com/scripts/psonlineisapi.dll/9aufxDRZpnGiOwrcLNwYfRwV7OO/) [![CAS Digital & Archive Document Storage](https://www.cas.ltd/hubfs/raw_assets/public/CAS_Dec2020/images/logo.png "CAS Digital & Archive Document Storage")](https://www.cas.ltd/) - [Document Storage](https://www.cas.ltd/document-storage/business-document-storage/) - [Document Storage](https://www.cas.ltd/document-storage/business-document-storage/) - [Document Storage](https://www.cas.ltd/document-storage/document-storage-service) - [Archive Storage](https://www.cas.ltd/document-storage/archive) - 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[PPE Santising Products](https://www.cas.ltd/office-supplies/ppe-sanitising-products) - [Document Storage Bags](https://www.cas.ltd/office-supplies/document-storage-bags) - Industries - [Medical Records](https://www.cas.ltd/industries/medical-records-storage) - [Financial Records](https://www.cas.ltd/industries/financial-records-storage/) - Business - [Business Documents](https://www.cas.ltd/industries/business-document-storage) - [SME Document Storage](https://www.cas.ltd/document-storage/sme) - Education - [School Documents](https://www.cas.ltd/industries/school-document-storage) - [University Documents](https://www.cas.ltd/industries/university-document-storage) - [Blog](https://www.cas.ltd/blog) - [Contact Us](https://www.cas.ltd/contact) - Where to Find Us - [Essex](https://www.cas.ltd/where-to-find-us/essex) - [London](https://www.cas.ltd/where-to-find-us/london) - [Kent](https://www.cas.ltd/where-to-find-us/kent) - [Hertfordshire](https://www.cas.ltd/where-to-find-us/hertfordshire) - 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[Contact Us](https://www.cas.ltd/contact) # 4 Things you Need to Know About GDPR Document Storage ![4 Things you Need to Know About GDPR Document Storage](https://www.cas.ltd/hubfs/ezgif-4-180d51e7be.jpg) The General Data Protection Regulation (GDPR) was incorporated into UK law 2018 as the Data Protection Act (2018). It stipulates a range of laws designed to safeguard personal data, as enforced by the Information Commissioner's Office. The data in question – such as a person's address, name and bank details - could be used by criminals to commit identity fraud. With large fines awaiting businesses that fall foul of these rules, many have expressed concerns about compliance. Here are four key things to be aware of:   [![Contact Us Now](https://no-cache.hubspot.com/cta/default/8508503/a9c71648-0fbc-414a-a650-278700f7391b.png)](https://cta-redirect.hubspot.com/cta/redirect/8508503/a9c71648-0fbc-414a-a650-278700f7391b) ## 1) Types Of Documents To Store Securely Firstly, you should make a list of the documents your business uses. Not all of these require secure storage. However, if your list includes any of the following paperwork – it is subject to the new legislation: -Customer information like telephone numbers, payment details and addresses -Employee files featuring personal data -Any files that can identify people personally -All types of medical files Businesses that handle sensitive documents of this kind should review their storage methods urgently. Several well-known brands have been caught out already by failing to do this. ## 2) How To Access The Data GDPR allows people to inquire where, how and for what reason their personal data is being used. The ‘right to be forgotten’ is a key rule under the legislation. Basically, this means that you are obliged to destroy the data you have about someone, if they ask you to do so. A professional document storage firm can access this data quickly, in both electronic and physical form, if someone makes such a request. This is a vital element of compliance because all data requests must be actioned within a month. ## 3) How To Dispose Of The Documents Under GDPR, certain documents [have to be destroyed safely after a specified duration](https://www.cas.ltd/blog/secure-document-shredding), for instance once a tax period is over. It is wise to have these documents collected and shredded by a secure document storage firm. This way, you will not need to depend on your staff to carry out this important task. ## 4) How To Ensure The Safety Of Documents Generally speaking, a secure facility is the best place to store documents containing sensitive, personal data. However, any documents stored on your business premises should be kept in locked cupboards. Instruct your staff not to copy or print any documents unnecessarily. Also, keep accurate records of where the files are situated and the number of copies that exist. This will prevent the documents from being mislaid through carelessness, or taken by burglars. Always inform the [Data Protection Authorities (DPAs)](https://www.cas.ltd/blog/statutory-requirements-for-document-retention-in-the-united-kingdom) about any breaches of data. ## Final Thoughts Businesses that fail to observe GDPR can be fined heavily and suffer severe reputational damage. For these reasons, outsourcing document storage[to a firm like CAS Ltd](https://www.cas.ltd/blog/high-standards-for-document-storage-and-management) – that is totally compliant with the legislation - can lessen the impact of GDPR on your operations. This will take the pressure off you and your staff, and free up your time to perform core business activities. 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Covering: London, Essex, East Anglia and the Midlands Registered Office: 61 Station Road, Sudbury, Suffolk. CO10 2SP Company Reg. No. 3241913 VAT Reg. No. 681 0237 53 - [Secure Document Storage in Cambridge](https://www.cas.ltd/where-to-find-us/cambridge) - [Secure document storage in Chelmsford](https://www.cas.ltd/where-to-find-us/chelmsford) - [Secure Document Storage in Ipswich](https://www.cas.ltd/where-to-find-us/ipswich) - [Secure Document Storage in Basildon](https://www.cas.ltd/where-to-find-us/basildon) - [Secure Document Storage in Essex](https://www.cas.ltd/where-to-find-us/essex) - - - -